Here's what to do if you want to plan some travel:
- If the cost of the trip has already been factored in to your team's budget, you don't need to get additional approval for the costs, go to (3)
- If the trip is cross-team or outside of regular budgeting, please put together a proposal including attendees, trip purpose and costs, and run this for cost approval by People Ops and your team lead.
- Add a copy of all proposals/trip outlines on Discuss, for transparency and knowledge sharing.
Status will reimburse you for reasonable costs you'll incur being away from home. Please submit your travel expenses through Expensify.
We currently reimburse expenses together with payroll, so try to submit your reports by the 20th of each month. If you miss that date, you will have to wait until the next pay cycle.
DE| CH Employees: Must submit expenses by the 15th of each month.
Within Europe, traveling by train or bus is sometimes more convenient, so keep that in mind as an option when you're looking at routes.
For flights, make sure you book as timely as possible (rates can go up a lot when booking less than three weeks before travel). For bigger Status events, you'll typically be given a flight budget - it's ok to book whatever flight you can get within that budget. Typically that would be an economy class fare - we don't offer automatic upgrades for longer distances traveled (to be fair to all contributors and to be as resourceful as possible with Status funds).
Flight budget guidelines:
- Domestic Flights within the US: 200 - 500 USD / EUR
- International Flights within Europe 200 - 500 USD / EUR
- International not within Europe 500 - 1000 EUR or below
You can expect to stay in a 3-4 ★ hotel when you travel for work. If you are travelling for a meetup with your Status colleagues, you could rent an Airbnb. This can be an effective way to save money and spend some quality time together while getting projects done.
You should pick the most affordable mode of transportation available, taking into consideration both time and cost. Ride-sharing options (such as Lyft or Uber) make sense in many metropolitan areas, but public transport is also a great option in many European destinations. Check what's available before leaving, and choose sensibly.
Uber, Lyft and other country-specific equivalents are generally cheaper than taxi services, so we encourage you to choose the lowest fare on one of these when traveling to and from the airport, and whenever possible to share the ride with your coworkers. If you do so, note their names in Expensify.
You can use your own car to drive to the conference/meetup location. In this case you can expense the gas costs. Insurance for a car will not be reimbursed.
We generally discourage the use of Rental Cars, unless strictly necessary, so if you're thinking on renting a car, please check with someone in People Ops first.
At Offsites, all meals and drinks will be organized and paid for centrally, so you should not incur other expenses.
Meals At Meetups / Conferences / Business Trips:
You are okay to spend up to $75 per day (trip average) for meals. If the location allows it, aim to stay lower than that.
If you are dining out with colleagues, you can submit just one bill - please add their names in the comment section of the expense.
|Non-Reimbursable Expenses Travel||Reimbursable business Expenses Travel|
|Airline club dues||Airfares|
|Airline seat upgrades (extra legroom)||Airport parking (where reasonable)|
|Airport/immigration fast-pass or trusted traveler programs||Car rental - Only if approved beforehand|
|Airline/hotel cancellation/rebooking fees||Hotel / Airbnb accommodation|
|Babysitter and other child care costs||In-flight WiFi (for business use)|
|Additional + Excess Baggage||Laundry charges for trips longer than 5 days|
|Cash and cash equivalents (e.g. gift cards, gift certs, gift vouchers)||Meals: up to 75 USD per day including tips. (For the tip amount follow local custom)|
|Charitable donations||Expedited service fees, travel visa, inoculation fees necessary for the destination, additional passport (only to facilitate business travel to countries where you can't use your original passport)|
|Cosmetics (lipstick, make-up remover, etc.)||Taxis or rail journeys during trip|
|Credit card delinquency charges or interest expense||Travel insurance|
|Discount passes/cards (e.g. German BahnCard, Japan IC card)|
|Fees for use of facilities such as gyms, health clubs, saunas, spa treatments etc.|
|Frequent flyer miles used to buy airline tickets|
|Hotel in-room movies/entertainment|
|Hotel no-show charges|
|Items for personal comfort (earplugs, earmuffs, eye mask, etc.)|
|Large bar tabs (unless permission before for an event/meet-up)|
|Mobile fees (roaming & sim cards)|
|Personal costs (e.g. family or spousal travel)|
|Personal car repairs, maintenance, or insurance|
|Personal gifts (e.g. for occasions such as birthdays, holidays, weddings, baby showers, promotions, leaving the company, retirement, etc.) - speak to People Ops if you’d like to do something special for a fellow team member, they’ll be happy to guide you on options|
|Personal grooming (barber/hair stylist, shoe shining, etc.)|
|Personal toiletries (shampoo, sanitary pads, soap, etc.)|
|Electric plug convertors|
|Traffic fines, customs charges, or similar|
|Vendor and contractor costs, including gifts or rewards|
|Any costs associated with regular commute to office|